VENDOR CREDIT MEMO

Firstly we open the Peachtree software, and open an existing company than go to the task menu and select the option VENDOR CREDIT MEMOS . Following window will appear.

After that fill the following information which are given in vendor credit memo page :

·       Vendor ID: Vendor ID must be written in vendor ID option 

·       Date: Write the date on which we have to make this document.

·       Credit no: The credit memo number will be in this option which is issued by the vendor.

·       Quantity: write the number of the item which are going to b return.

·        Item: This options shows the item mentioned on the original purchase invoice.

·       Description: This option shows the item description which we entered in the maintain inventory items.

·       Unit price: Write the unit price for the item.

Then press the save button to save all the information.

PAYMENTS

PAYMENTS

After saving the purchase order now we will make payments to the vendor and creditors .For doing  this we will go to the peachtree software then open the existing company and click on the TASK menu and select the PAYMENT option and the following window will appear .

In the below window we have the following information :

·       Vendor ID

·       Date

·       Check no

·       PAY

VENDOR ID: we enter the ID code of the vendor which you want to pay.

DATE: we will write the date on which we have to make the payment .

CHECK NO: In this head , we will write the check number if the check has already been written .

PAY: Select the pay check box for each invoice, you want to pay.

PURCHASE ORDER

“HOW TO CREATE PURCHASE ORDER”

In order to maintain purchase order, firstly we open the peachtree software, and we will select the existing company and go to the TASK menu and select the PURCHASE ORDER.

 Following window will appear .

To  maintain the purchase order , we will have to require Vendors  account . firstly go to the Maintain menu and select the option Vendor  .Following  window will appear .In vendors account following information will have to fill :

·       Vendor ID

·       Name

·       Purchase default

After that we open a Inventory items, go to the Maintain menu and select the option INVENTORY ITEMS . Then following window will appear.

In inventory items following information are necessary to fill :

·       Item ID

·       Description

·       GL sales account

·       GL inventory account

·       GL cost of sales account

After completion of this process , open a purchase order and fill the following information

·       Vendor ID

·       Purchase order no

·       Quantity

·       Good Thru

·       Unit price

·       Date

And then saved the following information.

                "PURCHASE/RECEIVING INVENTORY"

after maintain the purchase order then we will maintain the purchase receive inventory firstly go to the TASK MENU and select the option "PURCHASE RECEIVING INVENTORY" then the following window will appear:

                                

                             

In the above window following information are required to enter. these are given below:

• Vendor ID,
• Date 
• Invoice no
• purchase order no
• Item 
• Remaining, 
• Receiving
• Description, 
• G/L amount and
• Unit price.                                                                                   After that save all these information.                                

MAINTAIN INVENTORY ITEMS

MAINTAIN INVENTORY ITEMS

To maintain the inventory items , firstly we open the welcome page of peachtree software then go to the maintain menu and click on the Inventory items .

After that following window will appear. In this window we have to enter a New item ID and fill the necessary information about the inventory items. after  filling  the complete data then press the save button to save the information.

To maintain the inventory item ,firstly we describe the information of such items:

·       Item ID.

·       Description.

·       Item Class.

·       Item Inactive

·       Subject to commision

ITEM ID :

For a new inventory item enter an upto 20 character. It is necessary ,we use tha numeric and alphabetic code to make a new inventory items.we cannot use that kind of code like +  *  = ? .

DESCRIPTION :

In description , we use upto 30 alphanumeric character.this description is a short  kind of description. We can enter longer description that can be used in purchase and sale transaction on the general tab.

ITEM CLASS :

This identifies the type of inventory item .

ITEM INACTIVE: If We no longer plan to use inventory items, can we mark the project is invalid. Once the inventory item record is invalid, Peachtree displays a warning when we try to sell inventory items. We can update the inventory Item Description. Important: When we choose to be cleared after the end of the fiscal year, all inventory items with existing trading and marked as invalid will be cleared.

SUBJECT TO COMMISION: When a project is entrusted with the sales through the Sales / Invoicing, which is included in accounts receivable sales representative report.

MAINTAIN CUSTOMER RECORDS

“ MAINTAIN  CUSTOMER RECORDS “

Firstly we open peachtree Software, which show the six option and choose the first option “ OPEN AN EXISTING COMPANY “

Than open an Existing Company window and click on the “ BROWSE “ button for further proceeds .

This window guides us how the company selected from the “ Z ” drive.  

After  selected “ Z “ Drive we will select the company which we have created.

Than we start to maintain the customer records , firstly we open “ WELCOME “ page and go to “ maintain” option and than select the  customers prospectus option from the given below:

After that new window will appear which provide us different information in which we can change and store the information about companies and people to whom sell goods and services . we can also enter information about companies and people with whom we would like to do business .In customer  prospects following information includes such as :

·        General.

·        Sales draft.

·        Payment detail.

·        Customer field.

·        History.

In “ GENERAL “ head , we will write customer information data like Address , Fax , E-mail address , contract number , beginning balance .

Than we select the next head that is “ SALES DEFAULTS “ .In the above window we have to fill information about Sales Representative , General Ledger sales account , Open P O , Ship Via .

§  SALES REPRESENTATIVE :  If customer is dealing through any sales person then this option will help you to fill out by sales representative name.

§  GENERAL LEDGER SALES ACCOUNT : This is general ledger sales account. In order to fill this option you have to select “Sales Account” by clicking on the search button which is next to the filling row and before this you need to verify that Sales account is already exist in “Charts of Accounts”.

§  OPEN. P.O: This is the purchase order number of the customer.

§  SHIP VIA: here you can select the shipping medium that would be use as a primary shipment to the relative customer.

Than we open “ PAYMENT DEFAULTS “ option. In which customer is willing for payments through Credit Card ,  than this head  filled at least by the info Cardholder’s Name, Credit card Number and Expiration Date.

Than we click on the “ CUSTOMER FIELD “ option for the further proceeds .In this window , we can give the  contact, reference, mailing list, multiple states.

At the end , we click on the last option that is “ HISTORY “ .This window shows us the following information :

Customer Since: This is the date when you first made a sale to the customer.
Last Invoice Date: This is the date of the last invoice you sent to the customer.
Last Invoice Amt: This is the amount of the last invoice.
Last Payment Date: This is the date of the last payment you received from the customer.
Last Payment Amt: This is the last payment amount you received from the customer.
Last Statement Date: This is the date of the last statement you sent to the customer.

“ MAINTAIN CUSTOMER INFORMATION ”

Firstly we open peachtree software than press the “MAINTAIN “ menu  which shows the different options we will select the “DEFAULT INFORMATION” option and than open a sub-options  and we choose the “CUSTOMERS” option.

Than open a window  “CUSTOMER DEFAULTS” , which gives us the following information which are given below :

·         Payment Terms.

·         Account Aging.

·         Customers Fields.

·         Finance Charges

·         Pay Methods.

And than we click the very first option “PAYMENT  TERMS” in which following information included :

·         Cash on delivery.

·         Prepaid.

·         Due in number of days.

·         Due at end of month.

·         General Ledger sales account.

·         Discount general ledger account.

After that we click on the next option “ ACCOUNT AGING”  in which two data available

·         Invoice Data .

·         Due Data.

Invoice data shows that how old each  customer invoice and balance is . And Due data shows that how overdue each customer invoice is .

Than click on the next option  that is “Customer Field “ which describe us the field labels .which have following information :

·         Second contact.

·         Reference.

·         Making list ?

·         Multiple sites?..Customer fields can be used to enter extra information about customers.     

    After that click on the next option “ Financing Charges” . In finance charges we will see how much is the amount due to the customer. Here we will mentioned the point at which finance charges should be applied to over due invoices .

Than click on the last option that is “Pay Methods” which describes us the following information :

·         Cash.

·         Check.

·         Visa.  

·         Mastercards.

·         Discover.

·         AMEX.